Transformation in Revenue Department - Digitally signed satbar

 

Project formulation and implementation issues

Online Delivery of Digital Signed

Record of Rights (ROR) - 7/12 Extract

 

Introduction –

            In the State of Maharashtra village form no. 7/12  is the primary Record of Rights for lands in Rural area.While property cards are related to land property in urban areas. In this article we will discuss about Online Delivery of Digital Signed

Record of Rights (ROR)

1.     7/12 Extract or Record of Rights (ROR) :7/12 Extract is also known as SaatBaara Utara, Record of Land Rights. The 7/12 extract/Utara is an extract from that land register and includes complete information about agriculture land in Rural area of Maharashtra.7/12 Utara serves as proof of ownership of the land.  7/12 extract is named after two forms that are used to collect information for this extract. These forms are prescribed in Maharashtra Land Revenue Record of Rights and Register.

1.    Village Form 7:Village form 7 includes detail information about the holder of a land and rights and liabilities of the land holder.

2.    Village Form 12: Village form 12 includes detail information about crops grown on that piece of land along with details of uncultivable land and irrigation source for that crop.

 

2.     Uses of 7/12 extract or Saat-Baara Utara : The following are some of the major uses of 7/12 extract in Maharashtra

1.    Proof of Ownership:In rural areas, 7/12 extract is used to check the ownership of an ancestral land or any other land.

2.    Land type & Activities:7/12 extracts can be used to know about land type and the type of activities carried out on land.

3.    Agricultural Information: Saat-Baara Utara is an important document to get information regarding agricultural aspect of the land and its surrounding areas.

3.    Property Sale Transaction:7/12 Utara is required at Sub-Registrar’s office when sale transaction of a land is being done.

4.    Bank Loan:To raise farm credit or to get loan from a bank, 7/12 Utara should be submitted.

5.    Civil Litigation:Court needs land record proofs in case of any civil litigation. 7/12 extract can be produced for this purpose.

The land title document (7/12 extract) in one’s name, is very important and it is widely used in rural and semi-rural areas, for identifying owners, for sanctioning of agriculture and non-agricultural loans, etc. The objective is to provide digital signed satbara to people in real time quick.

 

 

Problem Description –

            Earlier, only paper copies of land title documents were issued, which led to bribery and land disputes. The government had also suffered, in terms of serious delays in infrastructure projects and escalation of costs, due to disputes over land titles. To avoid this, the state government, on the directive of the union government, embarked on digitization of land-related documents. The idea is to offer security to the land records and avoid manual interference

Aim – This project is the product of implemented DILRMP in the state

Objective –

Government of Maharashtra wants to make online available the legally valid Record of Rights for the citizens and more particularly Khatedars.

Background –

1.    In Maharashtra state before 1966  four different Acts were  governing the land administration in four regions in the state viz. Konkan region ,  western Maharashtra , Marathwada Region and Vidarbh region which were then got merged in Maharashtra Land Revenue Code 1966 .

2.    Method record keeping in manual / handwritten system was not uniform throughout the state.

3.    Manual record keeping was person centric and cannot be retrieved as and when needed.

 

Requirement Project formulation –

1.    Every Record of Right can be accessed online in digital and legal format

2.    Record keeping and method of taking mutations can be made uniformed throughout the State.

3.    Digitally signed Record of Rights can be shared to any Department of state or centre, Bank / Financial institute for implementing Govt. schemes and availing loans.

 

Issues in implementation –

1.    Non uniform manual Record of rights in the state

2.    Non implementation of Standardised procedure of updating Record of Rights.

3.    Accurate digitization of manual RoR.

4.    Large no. of users i.e. 12500 talathi , 2074 circle officers , 358 Tahasildars

5.    Inadequate training and capacity building of field level machinery in initial stage of the project

6.    Last mile Connectivity to remote villages, inadequate compute resources.

7.    Non-cooperation of Talathi Sanghatana on account of lac of facility and training to Talathi and circle officers  in initial stage of the project

8.    Non-technical field staff

9.    Lack of domain knowledge to newly recruited staff and lack of technical knowledge to old staff.

 

Limitation of old system –

1.    Every person to visit Talathi office to get RoR.

2.    Record keeping cannot be expected same all over the state.

3.    Taking mutation and certification process and getting signed RoR cannot be assured for specific period and cannot be monitored.

 

Hurdles in project implementation –

1.    Non formation of core domain team for implementation of project

2.    No formal FRS and SRS designed before project initialisation

3.    Non uniform legacy data

4.    Old manual system was not stopped

5.    No capacity building of Talathi and CO done

6.    Inadequate compute resources in early phase of the project.

7.    Widespread and large no. of users

8.    Net connectivity issues in some of the remote villages

9.    Non Availability of Laptops and printers to all Talathi and co

 

 

How Project implemented –

1.    Project implemented in phases 1. Digitisation 2. Online RoR and 3. Digitally signed RoR

2.    Data accuracy was the major issue which is handled through thorough inspection, chavdivachan (making available to public inspection), Online Editing through different modules.

3.    Training to field level staff, creating District level Master trainers and Taluka level master trainers.

4.    Capacity building of all users including Revenue officers

5.    Data cleaning, validation and migration to government community cloud for sufficient resources.

 

Benefit of Project –

1.    Online availability of legally valid digitally signed RoR

2.    Monitoring of taking mutation, certification of mutation  and document distribution can be done

3.    Easy online availability of digitally signed RoR brings trasparancy in the process , save time , money and energy to get signed RoR

4.    Data of Digitally signed  RoR can be  shared to any department of Central or state govt. Bank or financial institutes.

5.    Other projects and schemes based on land Record can be better implemented

6.    Govt. can monitor all the activities at all levels  related to document registration , mutation taking and cerification and delivery of digitally signed RoR

7.    No Govt. land can be transferred without the approval of Tahasildar

8.    Forgery and impersonation  in land transfers can be controlled

9.    Transparency and accuracy can be brought in the process of registration of document, taking mutation and certification of it.

10.  Real-time Updated online RoR can be available at any time

11.  Additional value added services can be linked to digitally signed 7/12 database

 

Status of Project –

1.    RoR of all 44000 villages in 358 tahasil and 35 districts are online.

2.    Nearly more than 2.54 crores of Record of Rights are fully digitised

3.    Nearly 2.52 crs of RoR are digitally signed and avaialable online to download in public domain.

4.    Nearly more than 1.18 crs of mutations has been taken online

5.    Nearly 42 lakh of Digitally signed record of rights and more than 7 lacs ofdigitally signed v.f. 8a (khate uatara )  are downloaded from public domain 

6.    Record of Rights are linked to sub registrar offices (SRO) and used to register the documents

7.    Near about 15 thousand users are working in e ferfar from village level, circle level , taluka level sub division level , district level and state level .

8.    Now Digitally signed 7/12 can be used for all legal and Govt. purposes

9.    Digitally signed RoR is being  shared online to any department of agency for implementing Govt. schemes or analysis of data such as PMFBY, POCRA, Banks , MSP procurements of grains and cotton, Maha DBT, CIDCO, PMRDA , MEDA etc

Ramdas Jagtap

Dy Collector and State Coordinator

E ferfar project , SC&DLR office Pune

@9423009777